RapidTee Golf

1. Introduction

At RapidTee Golf (“Company,” “we,” “us,” “our”), we are committed to protecting your privacy. This Privacy Policy describes how we collect, use, disclose, and safeguard your personal information when you visit our website at rapidteegolf.com, including any partner-branded subdomains (collectively, the “Website”), access our services through a Partner Association’s website or mobile application, use our mobile application (if applicable), or engage with our services, including our tee time booking platform, premium subscription services, and Partner Association Program (collectively, the “Services”).

By accessing or using our Services — including by registering for an account through a Partner Association subdomain or by accessing our Services through a Partner Association’s website or mobile application — you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.

2. Information We Collect

2.1 Information You Provide Directly

We collect information you voluntarily provide when you create an account, subscribe to our premium service, or contact us. This may include:

Full name, email address, phone number, and mailing address
Payment and billing information (processed securely through our payment processors)
Golf preferences, including preferred courses, tee time preferences, group size, and playing frequency
Handicap index or skill level information
Communications you send to us (support requests, feedback, surveys)
Golf association membership information, including membership ID and association name

2.2 Information Collected Automatically

When you access our Services, we automatically collect certain technical and usage data, including:

Device information (IP address, browser type, operating system, device identifiers)
Usage data (pages viewed, links clicked, tee times searched, booking history, session duration)
Referral and registration source data, including whether you registered through a Partner Association subdomain or accessed our Services through a Partner Association’s website or mobile application
Location data (approximate location based on IP address; precise location only with your consent)
Cookies, pixel tags, and similar tracking technologies (see Section 8 below)

2.3 Information from Third Parties

We may receive information about you from third parties, including:

Partner Golf Associations, which may provide us with member lists or member data (such as names, email addresses, and membership IDs) for the purposes of enabling member benefits, creating targeted audiences for advertising, and facilitating the Partner Association Program (see Section 5 below)
Golf course operators and booking partners
Analytics and advertising partners
Social media platforms when you interact with our content or connect your accounts
Public databases and data aggregators for fraud prevention and identity verification

3. How We Use Your Information

We use your information for the following purposes:

Providing and improving our Services, including tee time search, booking, notifications, and personalization
Processing transactions, subscriptions, and payments
Communicating with you about your account, bookings, and service updates via email, SMS, or in-app notifications
Administering the Partner Association Program, including verifying your association membership, applying discounts, and providing association-level reporting and analytics
Identifying your registration source (e.g., a Partner Association subdomain or embedded integration) to associate your account with the applicable Partner Association
Marketing, advertising, and promotional purposes, including retargeting and personalized offers
Creating custom audiences using data provided by Partner Associations or collected through the Services, for advertising on third-party platforms including Meta, Google, and other advertising networks
Analyzing usage trends, improving our platform, and developing new features
Preventing fraud, enforcing our Terms and Conditions, and complying with legal obligations
Generating aggregated and de-identified analytics and reports for internal use and for our business partners

4. How We Share Your Information

4.1 Service Providers

We share your information with third-party service providers who perform services on our behalf, including payment processing (Stripe), email communications (Postmark), CRM and customer management (Brevo), analytics, cloud hosting, and customer support tools. These providers are contractually obligated to use your information solely for the purposes of providing their services to us.

4.2 Advertising and Marketing Partners

We share certain data with advertising platforms and marketing technology partners including, but not limited to, Meta (Facebook/Instagram), Google (including Google Ads and Google Analytics), Microsoft (Bing Ads), Amazon Advertising, TikTok, and X (Twitter). This data may include hashed identifiers, browsing behavior, conversion events, and audience segment data (including custom and lookalike audiences) used for ad targeting, measurement, and retargeting. We may use member data provided by Partner Associations, as well as data collected through the Services, to build custom audiences and lookalike audiences on these platforms for advertising purposes.

4.3 Partner Golf Associations

If you register for a RapidTee Golf account through a Partner Association subdomain, or if you access our Services through a Partner Association’s website or mobile application, your account will be linked to that Partner Association. By registering through a Partner Association subdomain or accessing our Services through a Partner Association’s platform, you consent to the sharing of the following categories of information with that Partner Association:

Your name, email address, and contact information
Your account status and account tier (Free or Premium)
Booking history, including courses played, dates, group sizes, and frequency of play
Tee time preferences and golf-related profile information
Aggregated usage statistics and engagement data
Any other data reasonably necessary to administer the association partnership and provide member benefits

We may also share aggregated, anonymized reports and analytics with Partner Associations regarding the collective usage patterns and engagement of their members on our platform.

Partner Golf Associations are required by their agreements with us to handle your data in accordance with their own privacy policies and applicable law. We encourage you to review the privacy policy of your golf association. RapidTee Golf is not responsible for the privacy practices of Partner Golf Associations once data has been shared.

4.4 Aggregated and De-Identified Data

We may share aggregated, anonymized, or de-identified data with any third party for any purpose, including research, marketing, analytics, and business development. This data cannot reasonably be used to identify you.

4.5 Legal and Safety Disclosures

We may disclose your information if required to do so by law, regulation, legal process, or governmental request, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others, investigate fraud, or respond to a government request.

4.6 Business Transfers

In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our Website of any change in ownership or uses of your personal information.

4.7 No Sale of Personal Information

RapidTee Golf does not sell your personal information as defined under applicable state privacy laws, including the California Consumer Privacy Act (CCPA). We do not sell or share your mobile phone number or mobile information with third parties for their promotional or marketing purposes.

5. Partner Association Program

RapidTee Golf partners with regional, metropolitan, state, and national golf associations (“Partner Associations”) to provide their members with access to the RapidTee Golf platform and exclusive member benefits, including discounted premium subscriptions.

5.1 How the Partner Association Program Works

Partner Associations integrate with RapidTee Golf in one or more of the following ways:

Partner Subdomain: Each Partner Association is assigned a branded subdomain on our Website. The Partner Association directs its members to register for a RapidTee Golf account through this subdomain.
Embedded Integration: A Partner Association may embed the RapidTee Golf dashboard or tee time functionality directly within its own website or mobile application, allowing members to access our Services without leaving the association’s platform.
Referral Link: A Partner Association may place a link (e.g., a “Tee Times” button) on its website or in communications to its members, directing them to the Partner Association’s subdomain on rapidteegolf.com.

Regardless of the integration method, when you register for a RapidTee Golf account through a Partner Association subdomain or access our Services through a Partner Association’s platform, your account will be associated with that Partner Association. You retain full control over your own account registration — Partner Associations do not create accounts on your behalf.

5.2 Data Sharing Consent

By registering for a RapidTee Golf account through a Partner Association subdomain, or by accessing our Services through a Partner Association’s website or mobile application, you expressly consent to the sharing of your account data, booking history, usage statistics, preferences, and other relevant information with the applicable Partner Association, as described in Section 4.4.

This data sharing enables the Partner Association to administer member benefits, track program engagement, and provide reporting and analytics to its membership and leadership. Data sharing with your Partner Association is a core feature of the Partner Association Program.

5.3 Member Data Provided by Partner Associations

Partner Associations may provide us with member data, such as member names, email addresses, and membership IDs, for purposes including but not limited to:

Enabling us to verify your association membership and apply appropriate discounts or benefits when you register
Allowing us to create custom audiences for advertising on third-party platforms (such as Meta and Google) to reach prospective users with similar characteristics to association members
Facilitating outreach and communications about the Partner Association Program on behalf of or in coordination with the Partner Association

We handle all member data provided by Partner Associations in accordance with this Privacy Policy and applicable law. Use of member data for custom audience creation involves uploading hashed data to advertising platforms; this data is used solely for audience targeting and is not accessible to other advertisers.

5.4 Opting Out

You may opt out of the Partner Association Program at any time by contacting us at info@rapidteegolf.com . Upon opting out, we will cease sharing your data with the applicable Partner Association going forward, though data previously shared cannot be recalled. Opting out may result in the loss of association-specific discounts and benefits, though your standard RapidTee Golf account will remain active.

If you wish to opt out of the use of your data for custom or lookalike audience creation, you may contact us at info@rapidteegolf.com to request removal.

5.5 Association Termination

If the partnership between RapidTee Golf and a Partner Association is terminated, your RapidTee Golf account will remain active as a standard account, but association-specific benefits and discounts will no longer apply. We will cease sharing your data with the former Partner Association going forward and will notify affected users.

6. Your Rights and Choices

6.1 Access, Correction, and Deletion

You have the right to request access to the personal information we hold about you, to request correction of inaccurate information, and to request deletion of your personal information, subject to certain legal exceptions. To exercise these rights, contact us at info@rapidteegolf.com .

6.2 Marketing Communications

You may opt out of receiving promotional emails by clicking the “unsubscribe” link in any marketing email. You may opt out of SMS communications by replying STOP. Please note that even if you opt out of marketing communications, we may still send you transactional messages related to your account, bookings, and Services.

6.3 Cookie Preferences

You can manage your cookie preferences through your browser settings or through any cookie consent mechanism we provide on the Website. Note that disabling certain cookies may affect the functionality of the Website.

7. State Privacy Rights

7.1 California Residents (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including the right to know what personal information we collect and how it is used, the right to delete your personal information, the right to opt out of the sale or sharing of your personal information (note: we do not sell personal information), and the right to non-discrimination for exercising your privacy rights. To submit a verifiable consumer request, contact us at info@rapidteegolf.com .

7.2 Other State Privacy Laws

Residents of other states with comprehensive privacy laws (including but not limited to Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana, and others as enacted) may have similar rights. We will honor valid requests made under applicable state laws. Contact us at info@rapidteegolf.com to exercise your rights.

8. Cookies and Tracking Technologies

We use cookies, web beacons, pixel tags, and similar technologies to collect information about your interactions with our Website, including on Partner Association subdomains. These technologies serve the following purposes:

Essential cookies: Required for the Website to function properly (e.g., session management, authentication, registration source tracking)
Analytics cookies: Help us understand how visitors use the Website (e.g., Google Analytics)
Advertising cookies: Used to deliver relevant ads and measure campaign effectiveness across platforms including Meta, Google, Microsoft, TikTok, Amazon, and X
Functionality cookies: Remember your preferences and personalize your experience

When you access our Services through a Partner Association subdomain or embedded integration, cookies and tracking technologies may be used to identify your registration source and associate your activity with the applicable Partner Association for the purposes described in this Privacy Policy.

By using our Website, you consent to the use of these technologies. You may manage cookie preferences through your browser settings, though some features of the Website may not function properly if cookies are disabled.

9. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our Services, comply with our legal obligations, resolve disputes, and enforce our agreements. When your information is no longer needed for these purposes, we will securely delete or anonymize it. Aggregated and de-identified data may be retained indefinitely.

10. Data Security

We implement commercially reasonable technical, administrative, and organizational security measures to protect your personal information from unauthorized access, use, alteration, or destruction. These measures include encryption of data in transit (TLS/SSL), secure payment processing through PCI-compliant processors, access controls, and regular security assessments. However, no method of transmission over the internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security.

11. Children’s Privacy

Our Services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13 without parental consent, we will take steps to delete that information promptly. If you believe a child under 13 has provided us with personal information, please contact us at info@rapidteegolf.com .

12. International Users

Our Services are primarily intended for use within the United States. If you access our Services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country of residence. By using our Services, you consent to such transfers.

13. Third-Party Links

Our Website may contain links to third-party websites, applications, or services that are not owned or controlled by RapidTee Golf, including the websites of Partner Golf Associations. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services you access through our Website or through Partner Association platforms.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. We will post the updated Privacy Policy on this page and update the “Effective Date” at the top. For material changes, we may provide additional notice via email or a prominent notice on the Website. Your continued use of the Services after any changes constitutes your acceptance of the updated Privacy Policy.

15. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the State of Florida and the laws of the United States of America applicable therein, without regard to conflict of law principles.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at: